The Provider – Oh! Fotomaton Malaga

The Customer – The person booking OH FOTOMATON MALAGA for their event.

This written contract sets forth the full, written intention of both parties and supersedes all other written and/or oral agreements between the parties.

DESIGNATION OF EVENT

The Customer appoints The Provider to provide photo booth photography services at an event mentioned in the Online booking form submitted by Customer. The Event will be held on the date, from the start time and to end time specified in the mentioned online booking form. The Provider agrees to arrive at least at least 45 minutes before the service start time. 

PAYMENT

The “Total Cost” depends on the package chosen by the Customer:

Photo Booth Rental Packages

- Standard pack, 3-hours service, basic party props, single backdrop, two prints per collage, € 650

- Premium pack, 4-hours service, basic party props, single backdrop, two prints per collage, € 750

- Standard pack, 3-hours service, basic party props, single backdrop, unlimited prints*, € 935

- Premium pack, 4-hours service, basic party props, single backdrop, unlimited prints*, € 1035

- Glam B&W Standard pack, from 2 to 3-hours, single white backdrop, two prints per collage, € 750

- Glam B&W Premium pack, from 3 to 4-hours, single white backdrop, two prints per collage, € 875

- Glam B&W Standard pack, from 2 to 3-hours, single white backdrop, unlimited prints*, € 1035

- Glam B&W Premium pack, from 3 to 4-hours, single white backdrop, unlimited prints*, € 1160 

All Photo Booth Rental Packages include: 

- a single backdrop, 

- a customised photo layout which is a photo collage with your names or logos (a collage is a collection of one or more photographs arranged together in a single composition with the client's logo or design), 

- unlimited photos taken during the agreed service time (we take unlimited digital photographs so that collages can be prepared with those digital photographs),

- two prints per photo collage, 

- a medium-sized scrapbook album, 33x22 cm,

- an online gallery available 7 days after the event for a period of 6 months.

- a Spanish-speaking booth attendant. For events where the clients require service in English, an English-speaking attendant must be provided at an additional mandatory fee of €25 per hour

Video Booth Service Packages

Video Booth 1 – Camera on Tripod (3 hours, €795): This service includes the recording of video messages from guests during the event using dedicated equipment (a video camera on a tripod set up in front of a black backdrop), operated and managed by Oh! Fotomatón Málaga.

Video Booth 2 – Traditional Video Booth (3 hours, €995): This service includes the recording of video messages from guests during the event using a specific setup (a video booth kiosk with an integrated screen set up in front of a black backdrop), operated and managed by Oh! Fotomatón Málaga.

Video Booth 3 – Premium Video Guestbook Totem (5 hours, €995): A premium vertical white wooden module equipped with a touchscreen, HD camera, and a handheld microphone. It features an integrated light marquee and physical signage reading textually: “Leave Us a Video Message. Pick up the mic & tap to record”.

Included Deliverables and Editing Scope

All three Video Diary Room packages include the recording of individual or group clips, along with a basic final compilation video that merges the various clips recorded during the event. Advanced cinematic editing, bespoke content selection, complex audio or colour correction, and highlight-reel style editing are strictly excluded unless expressly agreed otherwise in writing. The final material will be delivered via a private digital download link within an estimated timeframe of up to 3 months from the date of the event. Oh! Fotomatón Málaga guarantees no minimum number of recordings, messages, participants, or final video duration, as guest participation relies entirely on the attendees themselves.

Logistics, Venue Requirements, and Sound Limitations

For the proper operation of the service, the Client must provide:

- An indoor or fully covered space protected from direct sunlight and rain. 

- Proximity and direct access to a standard mains power supply outlet.

- A location reasonably distanced from loudspeakers, the DJ booth, or high-noise areas. 

The final quality of the audio and video may be affected by external factors beyond the control of Oh! Fotomatón Málaga, including but not limited to: excessive music volume, ambient background noise, venue lighting conditions, wind, guest interruptions, or the spatial limitations of the designated area. The booth attendant may engage with guests through verbal prompts or written cues to encourage participation and enhance the overall experience.

Content Control, Privacy, and Promotional Use

Oh! Fotomatón Málaga reserves the right to interrupt, halt, or reject any recording containing content that is offensive, aggressive, discriminatory, sexually explicit, illegal, or otherwise inappropriate. 

The Client acknowledges that event attendees may be recorded in both image and audio while using the service. The Client is solely responsible for informing their guests about the existence of audiovisual recording during the event. Unless requested otherwise in writing prior to the event, Oh! Fotomatón Málaga may use excerpts from the recorded material for promotional purposes, including its portfolio, website, and social media channels.

Staffing, Travel, and Damage Liability Policy

- Attendant & Language:  The service includes one (1) onsite booth attendant/technician from Oh! Fotomatón Málaga during the contracted hours to operate and safeguard the equipment. The standard service language is Spanish; attendance and guest interaction in English is subject to an additional surcharge.

- Catering for Crew: For any event where the total service and setup duration exceeds four (4) hours, the Client agrees to provide a basic meal (catering/crew meal) and non-alcoholic beverages for the onsite technician(s) and attendant(s) provided by Oh! Fotomatón Málaga.
- Setup: Delivery, setup, and dismantling are fully included and do not count towards the contracted service hours.
- Equipment Liability: The Client assumes full responsibility for the proper use of the equipment (screen, microphone, and camera) by the attendees. In the event of vandalism, misuse, or physical damage (such as drops, falls, or liquid spills), the Client shall pay a financial penalty equivalent to the replacement cost of the damaged equipment, up to a maximum cap of €995.

Technical Contingencies and Mileage

In the event of a partial technical issue that does not completely prevent the service from running, the maximum liability of Oh! Fotomatón Málaga shall be strictly limited to a proportional refund corresponding solely to the affected part of the service.

All packs include free delivery of the photo booth/video confession service/video confession booth equipment for events celebrated in Malaga city or within 20 Km distance from Rincon de la Victoria (for locations outside this area please ask for a price)

Add-ons:

- Double backdrop: €60 – One event, two different looks in a single backdrop

- Pink Champagne sequins backdrop € 60

- Iridescent shimmer wall backdrop € 150

- Extra Party props pack € 60

- Flamenco props pack € 60

- Glam B&W props pack € 60

- Funny Animals props pack € 60

- Extra album 33x31 cm € 20

- Audio guest book rental: €299 for 4 hours. Special price: €180 for 4 hours when booked alongside your photo booth hire. Audio messages will be delivered within 7 days of the event.

- Idle time (inactivity time) is available upon request at a rate of €30 per 30 minutes.

- Magnets 5x10 cm - 50 units - 60 €.

- Magnets of 5x10 cm - 100 units - 80 €. 

- Magnets 10x15 cm - 100 units - 100 €.

- Unlimited prints: Instead of two prints per collage, we provide a print for each person in the collage photos (for unlimited prints please ask for a price)

The Total Cost consists of the following payments:

1. EUR 200 Deposit (or Retainer Fee) for photo booth packages, Video Booth 1 and Vídeo Booth 2 or EUR 300 Deposit (or Retainer Fee) for Video Booth 3

2. Final Payment of the remaining balance.

(a) The first payment is a deposit/retainer fee of EUR 200. The Client is obligated to pay the retainer fee in full upon the Effective Date of this contract. The retainer fee is non-refundable, regardless of any interference with the Event due to force majeure. The Parties acknowledge that the retainer fee fairly compensates the Provider for committing to provide its services and for turning down other potential projects or clients.

(b) The second payment equals the remainder of the Total Cost. The Client is obligated to provide the second payment by bank transfer at least 1 week before the event or in cash at least 2 hours prior to the event start and, if it is not possible to provide a free parking service, it will pay the parking fee once the cost is known. Customer may add on extra hours during their rental period at the rate of EUR 150/hour, the payment of that amount is required before the start of the extra hours.

ACCESS, SPACE & POWER FOR PHOTO BOOTHS AND VIDEO BOOTHS

Customer will arrange for an appropriate space for the Photo Booth/Video booth at event’s venue. (3m x 3m wide x 2´5 m high). Customer is responsible for providing power for the Photo Booth/Video booth.

At least one (1) week prior to the Event, Client must provide to Vendor a layout plan of the photo booth space via email. It is the Client’s responsibility to ensure Vendor has a suitable space to set up the photo booth/video booth. The area where the photo booth/video booth is to be set up is reasonably accessible (elevator access required if not on the ground floor). The space must be level, solid, and at least 9 ft. x 9 ft. x 9 ft. The photo booth/video booth may be placed at an outdoor location, so long as it is protected from the potential effects of adverse weather conditions. Photo booth/Video booth can NOT be placed outdoors if the temperature is above 85 Fahrenheit degrees (30 Celsius degrees). If photo booth/video booth is placed outdoors, it MUST be covered overhead, and covered on at least 2 sides. It cannot be in direct sunlight.

It must be covered from rain, sleet, snow, hail and any and all precipitation. Backdrops can NOT be outdoors with winds above 10 MPH (16 km/h). Client is responsible for ensuring the photo booth has access to adequate power (110-240 VCA, 2 prongs outlet).

DIGITAL/PRINT OUT DESIGNS.  

Provider will design one print/digital template, using media such as logos, fonts, monograms, and the like that are provided by the client. If Client desires the digital/print template and overlay designs to be based on certain or particular materials, these materials must be provided to Vendor at least one (1) month in advance of the Event unless otherwise agreed by the Parties. Provider will provide Client with one draft and one revision of the printout designs. Additional revisions will be charged to Client at a rate of €25 per revision.

DATE CHANGES & CANCELLATIONS

Any request for a date change must be made in writing at least thirty days in advance of the original event date. Change is subject to photo booth availability and receipt of a new booking contract. If there is no availability for the alternate date, the deposit shall be forfeited and event cancelled. Any cancellation will forfeit any deposit payment made or if no deposit made then 20% of the invoice is due if outside the cooling off period (7 days). In the event that the Customer cancels the event without prior request to the Provider, the customer agrees that they are liable for the full payment of the invoice. Your final payment is non refundable unless Oh Fotomatón Malaga do not provide a photo booth hire for you. In the case of adverse weather conditions and the Provider is unable to reach the event then any payment will be hold on account and can be used for an alternative event or a full refund will be made if the event was a non-corporate event i.e. a wedding or a party etc.


PERFORMANCE OBLIGATIONS

Operation of Photo Booth. Provider agrees to provide photo booth photography services at the Event. Customer acknowledges that the photo booth will be operational for the time period specified; however, in some situations operations may need to be interrupted for maintenance, service, and/or photography optimizations. Photo Booth must be operating at least 85% of the contracted time.

Photo booth hours rented are consecutive and cannot be divided unless idle time is added into the contract/proposal. Client agrees that when the contracted period outlined in this agreement is completed, Provider will break down, disassemble, and remove the photo booth from the premises.

The photo booth may be placed at an outdoor location, so long as it is protected from the potential effects of adverse weather conditions. Photo booth cannot be in direct sunlight. Photo Booth backdrops can NOT be outdoors with winds above 8 MPH.

DAMAGE TO PROVIDER’S EQUIPMENT

Customer acknowledges that it shall be responsible for any damage or loss to the Provider’s Equipment caused by any misuse of the Provider’s Equipment by Customer or its guests. In order to protect the equipment, no food or drinks of any kind are permitted in the photobooth space.

INDEMNIFICATION

Customer agrees to, and understands the following:

a) Customer will indemnify Provider against any and all liability related to Customer’s Event during or after Customer’s event. 

Customer will indemnify Provider from the time of service and on into the future, against any liability associated with Customer.

b) Customer will indemnify Provider against any and all liability associated with the use of pictures taken within the Photo Booth its representatives, employees or affiliates at Customer’s event.

c) The props are a free addition to the photo booth hire and if for any reason the free additions are not working or unavailable the customer is not entitled to a refund and accepts this.

d) In the unlikely event of your digital images being corrupt, lost or stolen Oh Fotomatón Malaga will compensate up to the total value of €100.

e) Children must be accompanied by an adult. 

f) In the unlikely event that the printer fails to print then Customer accepts that Provider will post the images no later than 2 weeks after the event (the booth will always continue to capture images).

g) Provider only supply the images in the format that they are printed on the day

Customer agrees to, and understands the following: All guests using the photo booth hereby give to Oh Fotomatón Malaga the right and permission to copyright and use, photographic portraits or pictures and email addresses of any photo booth user who may be included intact or in part, made through any and all media now or hereafter known for illustration, art, promotion, advertising, trade, or any other purpose. In addition, I, hereby release, discharge and agree to save harmless Oh Fotomatón Malaga, from any liability, that may occur or be produced in the taking of said picture or in any subsequent processing thereof, as well as any publication thereof, including without limitation any claims for libel or invasion of privacy.